What is an export agency certificate? Why is it needed?

The Agent Export Declaration (AEO) is an important voucher for the entrusted party's export agency business in cross-border trade. The latest 2025 "Administrative Measures for International Trade Agency" clearly stipulates:

• Proves the actual ownership of the exported goods
• Confirms the legal relationship between the agent and the principal
• Process?Tax Refund?is a necessary document for

Based on our practical experience serving 200+ enterprises, a complete certificate document must includethe legal seals of both parties, the correspondence of customs codes, and the method of payment settlement—three core elements.

How to correctly fill in the header information?

Incorrect header information is the primary reason for customs rejections. The new 2025 form requires:

• Principal's information:
  • The registered address must be exactly the same as on the business license
  • The taxpayer identification number must include the new 18-digit tax number
• Agent's information:
  • Must show the customs registration code (10 digits + uppercase letter)
  • Must be stamped with an electronic seal with an anti-counterfeiting code

Typical case: A company, by abbreviating the "province-city-district" address to the city-level address, caused a customs clearance delay of 12 working days.

What are the taboos in filling out the product description column?

According to the upgraded requirements of Announcement No. 58 of 2023 by the General Administration of Customs, the product description must comply with:

• Prohibition of using industry jargon (e.g., "mobile phone accessories" must be specified as "lithium battery protection board")
• The percentage of material composition must be indicated (the alloy grade must be specified for metal products)
• Involves?3C certification?The product must be marked with the last four digits of the certificate number

Recommendations for referenceHarmonized System Commodity Classification Catalog of 2025for a standardized description to avoid affecting the tax rebate rate calculation due to classification errors.

How to establish an effective association with the customs declaration form?

Since the upgrade of the electronic customs declaration system in 2024, the export agency certificate needs to be associated through:

• Two-way binding of the customs declaration number and the pre-entry number
• The product item number must correspond to the customs declaration form one by one
• The currency unit must use the ISO 4217 standard code (e.g., USD, not $)

Important note: In 2025, a newIntelligent verification systemwill be added, and the system will automatically compare the unit price on the customs declaration with the service fee rate agreed in the agency contract.

How to avoid common errors?

Based on our analysis of 327 problematic documents:

• Timestamp conflict (the commission date is later than the declaration date)
• Inconsistent units of measurement (the contract uses "piece" while the declaration uses "set")
• Omission of the origin mark (RCEP member countries need to mark the agreement tariff code)

It is recommended to use professionaltrade compliance softwarefor a pre-review of the form, as the system can automatically identify over 98% of format errors.

What are the new requirements for electronic signatures?

After the full implementation of electronic certificates in 2025, it is necessary to note:

• Only CA certificates certified by the Ministry of Commerce can be used
• The signature timestamp must come from the National Time Service Center
• The document hash value must be uploaded to the blockchain evidence storage platform simultaneously

Special reminder: Paper certificates can still be used as supplementary documents, but they must beelectronically archived within 30 calendar days.